Adding customers
Customer data
management
As enterprises
expand, acquiring new customers becomes a significant achievement.
Adding a new customer
Let’s see how clients can add a new customer to their
QuickBooks Online.
1.
Go to the Sales center and
select the Customers tab
If this is the first customer, follow the instructions on an
easy entry screen. Otherwise, just select New customer in the
top right.
2.
Enter the customer’s details
If both the name and company name of the customer are added, use the Customer
display name dropdown to select the preferred name.
3.
When done, select Save
The new customer is saved on the Customer list.
4.
To edit the customer
details, select the customer from the Customer tab in the Sales center
5.
Then select Edit from the customer
information screen
6.
Add or edit the
necessary details
7.
When done, select Save
When setting up a new customer, entering as much information
as possible helps utilize the power of the QuickBooks Online database.
See
the Images below to find out what details clients can add about their
customers.
In the realm of accounting, both invoices and sales receipts are considered similar in the sense that they serve as records of a sale and contain much of the same information.However, the main difference between the two lies in their timing and usage in your client's accounting system.
Specifically, an invoice is used to record a partial transaction and is typically issued before payment has been made. This is because it serves as a tool to track the sale and is treated by most companies as accounts receivable. Only when the payment is completed can the amount be recorded as income and deposited in the bank
On the other hand, a sales
receipt is a record of a completed sale that is issued after payment has been
made.
In QuickBooks Online, the Sales Receipt screen is a sales form that, once filled in, posts a cash basis transaction to the account.
Essentially,
this means that the income is recorded as earned and the payment is recorded as
received.
Understanding the difference between invoices and sales receipts is crucial for anyone working in the field of accounting.
By comprehending the nuances of each, you can ensure that your client's books are accurate and up-to-date, and that they have a clear understanding of their financial situation at all times.
Furthermore, it allows you to
provide your clients with valuable insights and advice on how to best manage
their finances, which can be crucial for the success of their business in the
long run.
In conclusion, while invoices and sales receipts may seem similar at first glance, they serve different purposes and have different implications for your client's accounting system.
By
understanding these differences and using them to your advantage, you can help
your clients succeed and thrive in today's competitive business environment.
Create a sales receipt
Let’s see how to create a sales receipt.
1.
Select the + New button at the top
of the left-hand navigation and select Sales
receipt from the first
column
2.
When the Sales Receipt
screen opens, select the customer from the dropdown
Note that you can either select an existing customer or add a new customer
directly from this dropdown by selecting + Add new.
3.
Next, enter the sales receipt date
4.
Then select the payment method from
the dropdown
5.
From the Deposit to dropdown,
choose the bank the funds will be deposited to
6.
Select the box underneath Product/Service and
choose the product the sales receipt is for from the dropdown
7.
Next, enter the amount of the sale
8.
When done, select Save and Send from
the bottom of the screen
9.
On the next screen, review the sales receipt
and make any necessary edits to the email that is to be sent to the customer
If anything’s incorrect, select Cancel.
10.
When done, select Send and close
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