QuickBooks Online Tags Setup - Organize Finances | Intuit

 Tags Overview - Quickbooks Online Guide | Intuit

Unlock the Power of QuickBooks Online Tags: Streamline Your Finances and Boost Productivity

Are you looking to take your QuickBooks Online experience to the next level? Look no further than the powerful tagging feature. Tags are customizable labels that allow you to categorize and organize your transactions with ease, giving you unparalleled visibility into your business's financial health.

With QuickBooks Online Tags, you can group related transactions together, making it a breeze to generate targeted reports and gain valuable insights. Whether you're a charity tracking donations and expenses for each fundraising event or a small business owner monitoring the performance of different product lines, tags provide the flexibility and control you need to make informed decisions.

Don't let your finances get lost in the shuffle. Embrace the power of QuickBooks Online Tags and unlock a new level of financial organization and productivity. Take control of your business's future today.

For example, a charity might want to see donations received and expenses surrounding each of its fundraising events. In this case, tags and tag groups would look like those shown below.

Tags can be added to:

Estimates Invoices Sales receipts Credit memos Refund receipts

Delayed charges Delayed credits Expenses Checks Bills

Purchase orders Vendor credits Credit card credits Bank deposits

At the moment, tags can’t be added to:

General journal entries Transfers Time entries Pay down credit card transactions

Customers Vendors Products

Services Employees Payroll items

The benefits of tags and tag groups

Tags provide a quick and easy way to compare data—perfect for when other categorization methods may be more complex

For example, a professional services firm may tag sales and expenses for various clients 

based on the referral source.

Using tags in this way can help clients see which advertising channels

 yield the most business. 

Another example could be a sales manager who uses tags to track 

sales made by individual team members to see who sells the most. 

The manager could also use tags to see who bills the most expenses.

This combined data can show who contributes the most to the company’s bottom line.  

Tagging transactions and creating tags

Let’s tag a new transaction and create some new tags at the same time. 

1. Select + New and then Expense
2. Fill in the transaction details as usual
3. Notice that selecting the Tags field displays a list of existing tags. Select any of these, or add a new tag or tag group by entering the name of the tag and selecting + Add
4. To add more tags at once, select Manage tags
   
   The Manage your tags drawer displays all the tags and tag groups. The Edit option next to each of them makes it easy to make changes to them. 
5. Select one of the Create options from the top. In this case, we want to create a new tag group with a few tags and assign one of them to the transaction, so we select Create group
6. Enter the Group name and assign a color for the new group, then select Save
7. Now that the tag group is set up, enter the tag name and select Add
8. Repeat this if necessary to add all the tags to the group
9. Once the tag group and the tags are ready, select Done and close the drawer
   
   This returns you to the transaction edit screen.
10. To use one of the tags, select it from the Tags field or start entering the name of the tag and select it when it appears
    
    Note that clients can add as many tags to a transaction as needed, but only one tag can be added from each group.
11. When done, select Save and close

Exploring the Tagging Center in QuickBooks Online: A User's Guide

Customers have the ability to view a summary of their tags, along with any transactions that are tagged, in the Tags center. To access this feature, simply click on the Gear icon and choose Tags.

The Tags center (shown below) shows a summary of money in and out by tag group.

Changing the Tag feature settings

By default, all QuickBooks Online company files have tags turned on, but they can be turned off if required.

To turn off the Tags feature in sales forms, follow these steps:

1. Select the Gear icon, then Account and settings
2. Select the Sales tab
3. Turn the Tags slider off

If clients want to turn off tags completely, they’ll also need to:

1. Select the Expenses tab from the Account and Settings screen
2. Turn off the Show Tags field on expense and purchase forms slider
3. Select Save

Clients can also turn off this slider if they want to keep the Tags feature enabled (leaving the Tags slider on in Account and Settings > Sales) but don’t want the Tags field to show on expense and purchase forms.

Deleting tags

Tags don’t affect accounts, so your client can easily delete any tags or tag groups they don’t need. 

To delete tags or tag groups, check the box next to them from the Tags center and then select either Delete tag or Delete group as appropriate.

Note that deleting a tag group doesn’t delete the tags in the group—it just makes them ungrouped.

When clients decide to do this, they receive a warning message explaining the impact.